Ground Transport for
ESMO Congress
The ESMO Congress brings 30,000+ oncology professionals to IFEMA Madrid for the world's leading cancer-medicine meeting. We move pharma and medical delegations through the week — Barajas arrivals, daily IFEMA runs, satellite symposia, and advisory-board dinners — with schedules built around a congress programme that starts early and ends late.
About the ESMO Congress
The ESMO Congress is the annual meeting of the European Society for Medical Oncology and the world's most influential oncology event. The 2026 edition runs October 23-27 at IFEMA Madrid, gathering 30,000+ oncologists, researchers, and pharmaceutical teams for five days of practice-changing data, symposia, and meetings.
For pharma delegations, ESMO weeks are dense: medical-affairs teams, advisory boards, investigator meetings, and evening events layered on top of the congress programme. IFEMA sits near Barajas airport but hotels concentrate in the city centre — coordinated transfers are what keep a five-day, multi-team schedule running. We plan the week end to end and stay on call throughout.
Event Details
- Dates: October 23-27, 2026
- Venue: IFEMA Madrid
- Expected Attendance: 30,000+ oncology professionals from 140+ countries
- Industry: Oncology, pharmaceuticals, clinical research
- Key Audience: Oncologists, medical-affairs and commercial pharma teams, researchers
Services for conference travelers
Airport transfers
Meet-and-greet at arrivals with a name board, flight tracking for delays, and luxury sedans or vans waiting at the curb. Door-to-door from the airport to your hotel or directly to the conference venue.
Hourly chauffeur
A dedicated driver and vehicle at your disposal for the entire conference day. Move between the venue, client dinners, hotel meetings, and networking events without waiting for a ride.
Inter-city transfers
Attending back-to-back events in different cities? We provide comfortable, chauffeured inter-city transport so you can work or rest during the drive instead of dealing with train stations or domestic flights.
Group transport
Coordinated logistics for delegations of 10 to 500+ people. Multiple vehicles dispatched to match different arrival times, daily shuttle schedules, and synchronized departure transfers.
Airport arrivals
Madrid-Barajas (MAD) to your hotel or directly to IFEMA. Meet-and-greet at arrivals, flight tracking, and luggage assistance — including early-morning congress-day landings.
Hotel to IFEMA
Daily transfers between central Madrid hotels and IFEMA. Morning pickups timed to the first session, with flexible returns through a programme that runs into the evening.
Evening events & dinners
Transfers to advisory-board dinners, satellite symposia, and team events across Madrid. Your driver waits on call so the evening programme is as reliable as the congress day.
Departure & onward travel
Transfers back to Barajas timed to your flight, or onward rail connections from Atocha for meetings in Barcelona and beyond.
Vehicle classes & services
Executive sedan
Mercedes S-Class, BMW 7 Series, or equivalent. The standard choice for executives traveling solo or in pairs. Leather, climate, Wi-Fi, and a quiet cabin to take a call between meetings.
Business van
Mercedes V-Class or equivalent for groups of 4-6. Spacious cabin with forward-facing seats — ideal for teams moving together between hotels, IFEMA, and evening events across Madrid.
VIP minibus
Executive minibus for delegations of 7-16. Comfortable seating and luggage space for company teams and delegations attending the event together.
Hourly chauffeur
A dedicated driver and vehicle at your disposal by the hour or the day. The most flexible option for days packed with back-to-back meetings.
Why medical teams choose us
24/7
Operations support
Our team monitors every transfer in real time. Flight delays at Barajas, schedule changes, and last-minute programme moves are handled immediately, day or night.
MAD
Madrid expertise
Our drivers know Barajas, the IFEMA approaches, and congress-week traffic patterns — pickups timed so 30,000 attendees moving at once don't cost you a session.
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Fast quotes
Send your team's itinerary and receive a complete transport plan with fixed pricing within three hours — including multi-team congress schedules.
FAQ
Send us the conference dates, venue, arriving passengers (or delegation size), and airports. We build a coordinated plan — airport pickups, hotel-to-venue shuttles, VIP cars for keynote speakers, and evening programme transport — with a single point of contact from quote to wrap-up.
Attending
ESMO Congress 2026?
Send us your team's travel details and we will prepare a complete transport plan with fixed pricing within 3 hours.